Governance
There are three (3) sets of documents which govern our community known as The Woodlands on Giggleswick at Edison, NJ. They are the Rules & Regulations, Master Deed, and the By-Laws. All Homeowners should have a copy of the documents and upon the sale of a unit; the documents should be given to the new Homeowner(s).
From time to time, rules are adopted by the Board. These rules are meant to protect the living environment of your community, and may involve guidelines regarding parking and vehicles, pets, modifications, garage etc. Since the Common Elements are owned and maintained by the Association, any intended changes or modifications must meet Board approval. The purpose of the guidelines is to control and protect the visual integrity, safety and common rules to all Homeowners of the community.
The Master Deed and By-Laws also contain restrictions and governance regulations. Please review them by login in to Homeowner’s section if you do not find a topic here that you have a question about in the Rules & Regulations.
Complaints: Any complaint regarding violations of these Rules and Regulations by any Homeowner or Lessee shall be made in writing to the Association Agent acting through its Board which shall then take such action as it deems advisable. If you feel that someone is in violation of the Rules and Regulations please write to a Board member and report the violation. Complaints can also be submitted via email to community Property Manager or at [email protected]
Communication: These schedule for Open Board meetings, Board Meeting Minutes, Budgets, Financials and more information can be found on the website within the Home Owners Section. We will be now using e-mail as an important way to communicate. If you wish to receive e-mail communications, please sign-up for the same during the Home Owners Registration Process or write to [email protected]
The definitions of terms, copy and explanation for each type of document is provided below –
Common Elements
The Condominium property consists of three separate elements. Common Elements belonging to the Association include grass areas, fences, sidewalks, roads, and building exteriors. Limited Common Elements include driveways, patios, original decks, and front walks. Restricted Use Elements includes the interior airspace of each unit. This is defined as all airspace within painted walls.
The Association
Your Condominium Association is a non-profit corporation registered with the New Jersey Department of Community Affairs. It is managed by a Board of Directors and our contracted Property Management Company whose purpose is to oversee the maintenance and operation of all common elements and facilities. The Board is also responsible for governing your community in accordance with the provisions of the Master Deed, Association By-Laws, Rules & Regulations and Amendments thereof.
The Rules and Regulations
The Rules and Regulations are an interpretation of portions of the Master Deed and By-Laws of The Enclave at Edison Condominium Association, but is not intended to limit or otherwise modify any of the provisions contained in the Master Deed or the By-Laws.
The Rules and Regulations have been formulated and defined to assure the comfort, convenience, safety, privacy, and general peace of mind associated with dignified living of the Home Owners. Please access below the Rules and Regulations document for The Woodlands.
Master Deed and the CC&R’s
The Covenants, Conditions, and Restrictions (CC&R) commonly referred to as the “Master Deed” are the legal documents that determine the guidelines for the operation of your community as a non-profit corporation. These guidelines are included in the title of your property, and cannot be changed without proper action by the Board or by a vote of the Condominium Association members in Good Standing. All Homeowners must comply with the CC&R’s. Failure to do so may result in fines and/or denial of privileges. Please access the Master Deed document for The Woodlands by login into the Homeowners section.
By-Laws
The By-Laws are the guidelines for the actual operation of your Condominium Association. The By-Laws define duties of the various offices of the Board, the term durations of the Directors; the membership’s voting rights, required meetings, as well as numerous other specific items that are necessary to run the Association as a corporation. Please access below the By Laws document for The Woodlands by login into the Homeowner’s section.
Board Meetings
WCA Board meets on a regular basis, and as a voting member of the Association, you have a right to voice your ideas and opinions. The Board adheres to all the guidelines dictated by the “Sunshine Laws of the State of New Jersey”. As Homeowners, you are invited to open forum sessions which are held on the night of the scheduled Board meeting, unless otherwise posted by the mailbox corkboard or via e-mail, and on the website. The open Board Meeting schedule is published in advance on our website Community Calendar. You can access the same by login into the Homeowner’s section.
About Maintenance Fee and Assessments
The monthly maintenance fees pays for any expenses, including but not limited to ground maintenance, routine maintenance, painting of building exteriors, trash & removal, insurance for all Common Elements, legal and accounting fees, all water charges and snow removal, among others. All maintenance fees and assessments shall be due by the first of each month. All payments postmarked after the 10th of each month will be charged a late fee. An additional penalty fee will be assessed for each month the balance remains unpaid. If an account becomes more than two months delinquent, a lien may be put in place on the Homeowner’s property for the amount of the delinquent maintenance fees, plus late fee charges, as well as the legal fees involved in placing the lien. Pre-payments are accepted and will be credited to a unit’s account upon receipt. Please find detailed notification about maintenance fee notification as below. Your individual account number has been shared with you as part of coupon books. Should you require any more information or assistance, please contact [email protected]
Returned Checks
In the event a check is returned to the Property Management for any reason, an additional fee will be assessed as per the property management payment setup notification.
Fines
Failure by any Homeowner to comply with these Rules and Regulations shall subject the Homeowner to the penalties provided in the Association By-Laws. Before any fine is imposed by the Board, the Homeowner involved shall be given at least ten (10) days prior written notice in the form of a letter and afforded an opportunity to be heard with or without counsel. A warning letter may be sent to the violators for corrective action at the directive of the Board. In some cases fines can be imposed immediately for violations, as they occur, by the Board of Directors. Any Homeowner, who wishes to appeal a ruling by the Board, has a right to an Alternative Dispute Resolution (ADR) meeting and must contact the Board to initiate this process. Continuous daily violations will be treated as separate daily infractions. Any fine imposed by the Board of Directors may be appealed in writing to the Board of Directors within 10 days of the receipt of the fine notice. Failure to respond within 10 days will result in the forfeiture of the right to appeal the fine. Any fines not paid within 30 days will be treated as delinquent and result in collection proceedings such as liens and other litigation.